Data Privacy Notice

The Parochial Church Councils (PCC) of St Lukes’s and St John’s, Cheltenham Privacy Notice

This Privacy Notice is provided by the PCC of St Luke’s & St John’s, Cheltenham to explain what to expect when we collect and process your personal information in accordance with the UK GDPR.

Data Controller

The data controller is:
St Luke’s Church, St Luke’s Road, Cheltenham, GL53 7JJ
01242 241910

Date of publication: 9th October 2024

1. Why we collect and use your personal data?

We use personal data for the following purposes:

To fundraise and promote the interests of St Luke’s Church, Cheltenham.
To manage our employees and volunteers.
To maintain our own accounts and records (including the processing of gift aid applications).
To inform you of news, event, activities and services running at Luke’s.
To provide pastoral care.
To resource activities within St Luke’s in line with Health & Safety and safeguarding requirements.

2. The categories of personal data we collect are:

Name and contact details
Visual images such as photographs, video, live streaming

3. The lawful basis for processing your personal data

We must have a lawful basis for all of your purposes; we may therefore have more than one lawful basis depending on the purpose, e.g. consent and legitimate interest. We only need one Article 6 basis for each purpose.

Consent – we will obtain your consent to send you information about church events or newsletters.
Legal obligation – we are required by law to collect and process data for weddings, funerals, baptism etc.
Legitimate interest – processing is required for general administration of church groups.

4. Sharing personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for other purposes connected with the church. We will only share your data with third parties outside of the Parish with your consent.

5. How long do we keep data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: The Care of Your Parish Records”: Records management guides | The Church of England.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associate paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

6. Your rights and your personal data

Unless subject to an exemption under the UK GDPR, you have the following rights with respect to your personal data: -

The right to request a copy of the personal data which The PCC of St Luke’s and St John’s Cheltenham, holds about you (a Subject Access Request or ‘SAR’);
The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for The PCC of St Luke’s and St John’s Cheltenham, to retain such data;
The right to withdraw your consent to the processing at any time where we have obtained your consent;
The right to request that the data controller provide you with your personal data in a structured, commonly used and machine-readable format. Also, to transmit that data directly to another data controller (in limited circumstances).
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data (in limited circumstances);
The right to lodge a complaint with the Information Commissioners Office.

7. Concerns and/or complaints?

To exercise all relevant rights, or for queries or complaints please in the first instance contact the PCC Secretary/Parish Administrator at office@stlukecheltenham.org.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email.